Top 6 Ways to Sync Inventory between Physical Store & WooCommerce

If you sell physical goods and you have both an online store and a brick-and-mortar store, you simply need to sync inventory between both. You don't have time to manually update each system every day, and you can't risk overselling products, either.

It's also very difficult to figure out how to do that. You've probably Google'd your way around the web and struggled to find a good resource or guide on doing it. Until now!

We've done all of the heavy lifting for you and have researched and compared all of the solutions out there for syncing inventory between offline and online WooCommerce-based stores. Some are just part of the POS system or payment provider, and others integrate your existing systems.

We'll help you navigate through the options and choose what works best for you.

The Data

We scoured the internet for different solutions to this problem, and specifically wanted to compare them all side-by-side so that people know what's out there.

In the past I had been asked about this problem many times, and I had thought there was only one way to do it. But that's not true! There are many services available.

See below for the results of our hard work and research. In many cases, the data is straight from their website, and in others, we reached out directly for more information.

Enjoy!

WooCommerce / POS Inventory Syncing Comparison Chart

Square SkuIQ Primaseller Kosmos eSync WooPOS 24SevenCommerce
Base Price FREE $99/mo $59/mo $80/mo FREE / $25/mo/user $125/mo
Syncs Product Information
Syncs WooCommerce Inventory Two-way Two-way Two-way Two-way Two-way Two-way
Order Syncing
Maximum # of Transactions Unlimited 500/mo 300/mo N/A 100/mo / Unlimited Unlimited
Maximum # of Products Unlimited N/A 5000 N/A 100 / Unlimited Unlimited
Maximum # of Online Stores N/A 1 1 1 1 / Unlimited Unlimited
Maximum # of Offline Stores N/A 1 1 1 1 / Unlimited Unlimited
Max # of Users Unlimited 1 3 N/A 1 / Unlimited Unlimited
Also Syncs With
Amazon
QuickBooks Online
eBay
Etsy
Supported POS Systems
Their Own
Square POS Coming Soon
QuickBooks
Lightspeed Retail
Lightspeed Onsite One-way syncing only
ERPLY
Vend Coming Soon
Clover Coming Soon
Windward
Yellow Dog Software $1500 Setup
RetailPro $1500 Setup
Microsoft Dynamics RMS $1500 Setup
TallySoft $1500 Setup
Tally.ERP 9 $1500 Setup
Revel Systems

There are some things to keep in mind when looking at this chart.

  1. Most of these providers have multiple plans available. For the most part, we included data from the entry-level plan. If your needs are greater, there may be more options for you at a higher price.
  2. There are new entrants to this field all the time, and it's likely that we are missing some of the options. Feel free to let us know what you use!
  3. We don't have reviews to compare them, so unfortunately we are currently going off of features alone.
  4. A note on two-way syncing: it's important that the system syncs both ways. This means that whether you sell a product on WooCommerce or in-person, the inventory will be reflected in both stores. I believe there are one-way syncing solutions out there, but we didn't include any.

The Results

Best inventory solution for small businesses – Square

We work a lot with Square, and I've generally always been impressed with how well it functions and how easy it is to use.

They have a huge variety of options for small businesses, from mobile card-readers, to POS systems, and full-fledged payment gateways for WooCommerce. And without too much extra effort, you can sync inventory between it all.

Additionally, it's free to start (with a transaction fee, of course), and you aren't limited by the number of transactions or products.

Best all-in-one integrated system to manage multi-channel operations – SquIQ and Primaseller

Both SquIQ and Primaseller appear to be very scalable, integrate with Amazon, eBay, Etsy, and more, handle everything to do with shipping, and much more.

If you are selling consumer goods across many channels, these are probably the solutions you'll want to look at.

The main difference between the two (that I could find) is that SkuIQ integrates with many existing POS systems, whereas Primaseller has their own POS system and you are required to use it. If you like their system, then they might be a good choice! Otherwise, if you have an existing system and it is supported, go with SkuIQ.

Best for supporting multiple, established POS systems – 24SevenCommerce

24SevenCommerce offers a robust, highly-scalable system that integrates with just about every major POS system. Some require a setup fee, though many don't.

If you have an established B&M store and are not interested in switching up your in-store point-of-sale systems, this might be the best choice for you.

Best for those with established WooCommerce stores looking to add POS transactions – WooPOS

If you already have an established WooCommerce store, love it, and are looking to add point-of-sale, WooPOS might be the best solution for you.

WooPOS works by essentially bringing your online store to your in-person system. Transactions can be started from the POS machine, but WooCommerce actually handles everything. Think of it like a plugin for WooCommerce that turns it into its own POS machine. It still uses whatever payment gateway you have set up in WooCommerce, which keeps things simple.

So in reality, there isn't really "order syncing" per se. It's more like inventory is managed in one place (WooCommerce), thus eliminating the need for syncing.

There is a free option, but it's pretty limited. We recommend the affordable $25/month option which allows for unlimited transactions.

Note: you may also want to check out the "WooCommerce POS" plugin which seems to do virtually the same thing (and has the same name). We haven't fully vetted it, but it seems promising.

Honorable Mention – Kosmos eSync

This seems like a good choice for some, so definitely check out the features to see if they might be a good fit for you. The biggest thing is that they don't support other platforms like Amazon or eBay, and they also don't support many POS systems.

We did, however, note that they are the only solution to work with Revel Systems POS. If you happen to use that POS system, this might be your best bet!

There are lots of great options out there! We've done the research and have provided some of the preliminary information here. But it's up to you to figure out your own needs and what works best for you.

And if you'd like some help with someone experienced in this area, please reach out! We build e-commerce websites all the time and have worked with some of these integrations. We can guide you through the process and build you the website you've been dreaming of.

Good luck!

About Brian Johnson

Brian Johnson is a website developer and designer living in Minneapolis, Minnesota with a passion for code and WordPress. He spends his days building WordPress websites for small businesses, developing new code with the online community, and living life.

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